NOTICE OF VACANCY

 

 

 November 13,2024

 

 

POSITION:

 

 

Staff Accountant

 

 

LOCATION:

 

 

Department of Finance

 

 

POSITION SUMMARY:

 

Under direction of the Chief Financial Officer and the Supervisor of Finance, the Staff Accountant performs professional accounting services in the maintenance and analysis of fiscal records and controls. Duties include providing detailed financial analysis, assisting with the oversight and management of grants, the general operating budget, treasury management, bus contractor payments, and assisting the schools with the management of the School Activity Funds. The Staff Accountant is required to be highly attentive to detail, exercise good judgment, follow instructions given by the supervisors, and work independently with minimal supervision. Work requires considerable technical judgment to ensure accurate and timely accounting of financial transactions.

 

REPORTS TO:

 

Chief Financial Officer and Supervisor of Finance

 

 

EDUCATION, CERTIFICATION, AND EXPERIENCE:

 

  1. Bachelor’s Degree in Business Administration, Accounting, or Finance required
  2. At least nine semester hours of college level accounting courses preferred; twenty (20) or more semester hours highly preferred
  3. Three or more years of experience in public or governmental accounting preferred
  4. At least two years of experience working with fund accounting preferred
  5. Certification required: None required; however, any one or more of the following is preferred:

 

KNOWLEDGE, ABILITIES, AND SKILLS:

 

(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.) At the time of application, the candidate must have:

 

  1. Knowledge of accounting principles
  2. Knowledge of grant financial management (preferred)
  3. Advanced Microsoft Excel skills
  4. Microsoft 365 proficiency
  5. Critical thinking skills
  6. Data analytic skills
  7. Demonstrated profciency in organization skills and exceptional attention to detail
  8. Excellent communication skills, oral and written
  9. Excellent human relations skills
  10. Organization and time management skills
  11. Ability to interact well with co-workers and provide excellent customer service.
  12. Accuracy
  13. Demonstrated ability to exercise good judgment in making decisions, handling telephone calls, and composing letters and memoranda
  14. Demonstrated success in accomplishing tasks akin to the responsibilities listed below
  15. Initiative and a self-starter
  16. Proven ability to work with a minimum of direct supervision to carry a project to its completion
  17. Regular, predictable attendance
  18. Willingness and ability to occasionally work overtime as required to accomplish the duties and responsibilities of the position and to meet departmental deadlines
  19. Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable.

 

ESSENTIAL JOB FUNCTIONS, DUTIES & RESPONSIBILITIES:

  1. Assist in maintaining a financial accounting system compliant with all federal, state, and local laws and regulations.
  2. Prepare journal entries and input into general ledger.
  3. Compile and maintain a record of fixed assets for annual reporting.
  4. Assist in the preparation of audit schedules including accounts payable, accounts receivable, prepaid expenses, and other schedules for the annual audit.
  5. Review and record depository account activity in the general ledger.
  6. Review A/P and payroll account activity in the general ledger.
  7. Record child nutrition program revenues and expenditures in the general ledger.
  8. Record CareFlex disbursements.
  9. Record payroll deduction in general ledger.
  10. Record postage, printing, and warehouse expenditures in general ledger.
  11. Assist with preparation of payments to bus contractors.
  12. Prepare reports and financial analysis as requested by CFO.
  13. Work with grant managers to develop grant budgets and to perform grant accounting.
  14. Complete periodic grant financial reports.
  15. Provide training and assistance to grant program managers and their clerical sta?.
  16. Prepare billing documents for invoicing.
  17. Complete AFR reporting for monthly disbursements.
  18. Load grant budgets and grant budget revisions in general ledger.
  19. Prepare employee cost projections for grant budgets.
  20. Identify the need for, and prepare, budget amendment requests for assigned grants.
  21. Reconcile bank accounts.
  22. Collect and analyze ?nancial data as requested.
  23. Provide training and assistance to the school based financial secretaries on the management of School Activity Funds and monitor their compliance with ?nancial policies and procedures.
  24. Comply with board policies and administrative procedures.
  25. Keep supervisor appropriately informed on the status of current tasks, projects, and success barriers.
  26. Inform supervisor of opportunities for process improvement within the Finance office.
  27. Participate in job related professional development opportunities.
  28. Assist other finance team members with special projects. This may include, but is not limited to, cross-training with other staff accountants and occasionally backfilling some of their responsibilities as needed.

 

OTHER DUTIES:

 

Perform other tasks as required or assigned by the Chief Financial Officer and/or the Supervisor of Finance.

 

PHYSICAL DEMANDS:

 

Work is performed in a typical office environment and may require minimal lifting. Position requires significant periods of sedentary work using a computer keyboard, monitor, and mouse, but may also include periods of standing and walking.

 

UNUSUAL DEMANDS:

 

May be required to work flexible hours as necessary, though this is uncommon.

 

TERMS OF EMPLOYMENT:

 

Twelve (12) month position and wages commensurate with qualifications applied to the current wage schedule for support employees (Scale 29: $38.40/hr - $50.00/hr). All employees are encouraged to have automatic payroll deposit.

 

FLSA STATUS:

 

 

Non-exempt

 

 

EVALUATION: 

 

 

Performance will be evaluated annually in accordance with the policy on evaluation established by the Calvert County Public Schools.

 

EFFECTIVE DATE OF POSITION:

 

 

Immediate Vacancy

 

 

APPLICATION PROCEDURE:

This posting will remain open until filled.

 

All applicants please apply through the applicant tracking system located on the Calvert County Public Schools’ website – www.calvertnet.k12.md.us.

 

References must be directly related to education experience and must include immediate supervisor.

 

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

 

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

 

House Bill 486 – Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.


Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race, color, religion, sex, age, ancestry or national origin, familial status, marital status, physical or mental disability, sexual orientation, gender identity and expression, or genetic information or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

 

 

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at:  https://ocrcas.ed.gov or call 1-800-421-3481.

 

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Anti-sexual, Anti-racial and Anti-disability Harassment Statement
Discrimination can manifest itself in behaviors such as bullying, harassment, or intimidation of individuals.

 

Calvert County Public Schools does not tolerate any form of harassment including, but not limited to, sexual, racial, or disability. Any individual (student, employee, or community member) who believes that he or she has been subjected to any form of harassment is encouraged to report the allegation of harassment.

 

Students, parents and community members may report allegations of harassment to:

Ms. Cecelia Lewis

Director of Student Services

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

 

Employees may report allegations of harassment to:

Mr. Zachary Seawell

Director of Human Resources

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

 

Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred, the individual will be disciplined promptly. Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.

 

Calvert County Public Schools encourages all students, parents, employees, and community members to work together to prevent any form of harassment.

 

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at:  https://ocrcas.ed.gov or call 1-800-421-3481.