NOTICE OF VACANCY

Novemeber 11, 2024

POSITION:

IEP (Individual Education Program) Clerk

LOCATION:

TBD

POSITION SUMMARY:

Provides clerical assistance to school administrative staff and IEP Teams on matters related to special education; maintains files, tracks timelines, coordinates, and schedules meetings; serves as the collection and dissemination point for paperwork related to the IEP process.

REPORTS TO:

Director and Supervisor(s) of Special Education

EDUCATION, CERTIFICATION, AND EXPERIENCE:

High school diploma, possession of a general education development (GED) certificate or Maryland high school certificate of attendance

KNOWLEDGE, ABILITIES, AND SKILLS:

(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)

At the time of application, the candidate must have:

General office, clerical, secretarial, and computer skills
Ability to communicate effectively, both verbally and in written form, with colleagues, administrators, parents, students, and the general public
Ability to effectively manage time and multiple tasks
Knowledge of modern office procedures, systems and equipment
Ability to operate online programs
Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable
Demonstrated success in accomplishing tasks akin to those responsibilities listed below

ESSENTIAL JOB FUNCTIONS, DUTIES & RESPONSIBILITIES:

Assist special education staff with IEP process documentation including parent notification and follow-up to IEP meetings
Track timelines for referrals, evaluations, annual reviews, and the submission of data to the Special Education Department and/or the Maryland State Department of Education (MSDE)
Assist in the dissemination, collection, and submission of Medicaid billing forms
Input student information into the Maryland Online IEP program
Generate reports for Special Services Information System (SSIS) data submission, monitoring, and verification of special education services
Utilize the Maryland Online IEP to prepare for IEP meetings
Coordinate with school staff and related services personnel to schedule and reschedule IEP meetings.
Follow-up with parents regarding meetings
Make copies of the IEPs and related documents for review and use by special education, general education teachers, and parents
Follow up with paperwork after IEP meetings for staff and parents
Maintain special education files in an orderly manner
Attend meetings and/or trainings related to the IEP process and compliance
Assist in reviewing IEP documents for the monitoring process
Perform other duties as assigned by the building level administrators
Thinks, concentrates, and positively interacts with others
Comes to work promptly every day
Works flexible hours as necessary
Works under stress and meets deadlines

OTHER DUTIES:

(Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.)

Performs related work as required or assigned by the Director of Special Education

PHYSICAL DEMANDS:

Work is performed in a typical school office environment and may require minimal lifting. Position requires significant periods of sedentary work using a computer, monitor, and mouse but may also include periods of standing and walking.

UNUSUAL DEMANDS:

Compliance with state and Federal regulations for special education. Work is subject to inflexible deadlines and frequent interruptions.

TERMS OF EMPLOYMENT:

Ten (10) month position and salary commensurate with qualifications and experience applied to the current salary schedule for support employees (Scale 17). All employees are encouraged to have automatic payroll deposit.

FLSA STATUS:

Non-exempt

EVALUATION:

Performance will be evaluated in accordance with the policy on evaluation as established by the Calvert County Public Schools.

EFFECTIVE DATE OF POSITION:

January 1, 2024

APPLICATION PROCEDURE:

All applicants please apply through the applicant tracking system located on the Calvert County Public Schools’ website – www.calvertnet.k12.md.us.

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

House Bill 486 – Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.

Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race, color, religion, sex, age, ancestry or national origin, familial status, marital status, physical or mental disability, sexual orientation, gender identity and expression, or genetic information or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

Director of Student Services
Director of Human Resources
443-550-8000

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: https://ocrcas.ed.gov or call 1-800-421-3481.

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Anti-sexual, Anti-racial and Anti-disability Harassment Statement
Discrimination can manifest itself in behaviors such as bullying, harassment, or intimidation of individuals.

Calvert County Public Schools does not tolerate any form of harassment including, but not limited to, sexual, racial, or disability. Any individual (student, employee, or community member) who believes that he or she has been subjected to any form of harassment is encouraged to report the allegation of harassment.

Students, parents and community members may report allegations of harassment to:

Ms. Cecelia Lewis

Director of Student Services

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

Employees may report allegations of harassment to:

Mr. Zachary Seawell

Director of Human Resources

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred, the individual will be disciplined promptly. Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.

Calvert County Public Schools encourages all students, parents, employees, and community members to work together to prevent any form of harassment.

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: https://ocrcas.ed.gov or call 1-800-421-3481.