NOTICE OF VACANCY

October 8, 2024

POSITION: 

Financial Secretary 4 - School Based (12-Month)

LOCATION:

Huntingtown High School

POSITION SUMMARY:

Under general supervision, performs secretarial and clerical duties in support of the financial activities and processes at the school. Employee typically serves as the primary support staff assigned to handle financial matters and reports to the school principal.  The work requires knowledge of office and financial procedures, processes, rules, and regulations and the ability to explain these to others.  Work efforts result in accurate and reliable financial data, processes, and transactions. Employees are responsible for monitoring and maintaining important financial information and records for the school. Employees are also responsible for safeguarding money collected.

REPORTS TO:

Principal

EDUCATION, CERTIFICATION, AND EXPERIENCE:

At the time of application, the candidate must hold or be eligible for:  

1. High school diploma or general education development (GED) program certificate
2. Business education training with secretarial experience desirable
3. Ability to meet the clerical testing requirements for a financial secretary position given by Calvert County Public Schools

KNOWLEDGE, ABILITIES, AND SKILLS:

(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)

At the time of application, the candidate must have:

1. Knowledge of modern office procedures, systems, and equipment
2. Ability to maintain complex paper and electronic financial records, prepare reports, and answer questions from records
3. Ability to exercise judgment and discretion when making decisions based on established policies and procedures
4. Basic working knowledge of various software programs to prepare and edit school documents
5. Skill in accessing and entering data into databases
6. Possesses interpersonal skills and knowledge of office protocol
7. Experience collecting, depositing, and accounting for money
8. Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable
9. Demonstrates success in accomplishing tasks akin to those responsibilities listed below

ESSENTIAL JOB FUNCTIONS, DUTIES & RESPONSIBILITIES:

1. Complies with Calvert County Public Schools’ policies and procedures regarding student activities fund and financial records
2. Processes all financial information related to student activity funds
3. Maintains student activity fund
4. Monitors the school’s annual allocation of the adopted Calvert County Public Schools’ budget
5. Collects money and prepares receipts; prepares monies received with appropriate documentation; and deposits money at the bank
6. Records deposit information into appropriate accounts and reconciles monthly bank statements with account records
7. Maintains and establishes paper and electronic school financial files
8. Enters and accesses data in financial records, spreadsheets, and program; generates reports as required
9. Reviews invoices, contracts, and receipts for accuracy; initiates payment of invoices; prepares checks and records information in bookkeeping software
10. Monitors school fundraisers, maintains related records, and resolves operational problems associated with fundraising
11. Works closely with the principal to ensure all financial policies and procedures are properly followed
12. Answers and places telephone calls
13. Operates office machines
14. Thinks, concentrates, and interacts positively with others
15. Comes to work regularly and promptly
16. Works under stress and meets all deadlines

OTHER DUTIES:

(Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.) 

Performs related work as required or assigned by the building principal or designee

PHYSICAL DEMANDS:

Work is performed in a typical office environment and may require minimal lifting.

UNUSUAL DEMANDS:

None

TERMS OF EMPLOYMENT:

Twelve (12) month position and salary commensurate with qualifications applied to the current salary schedule for support employees (Scale 17). All employees are encouraged to have automatic payroll deposit.

FLSA STATUS:

Non-exempt

EVALUATION:

Performance will be evaluated in accordance with the policy on evaluation as established by the Calvert County Public Schools.

EFFECTIVE DATE OF POSITION:

Immediate Vacancy

APPLICATION PROCEDURE:

This posting will remain open until filled.

All applicants please apply through the applicant tracking system located on the Calvert County Public Schools’ website – www.calvertnet.k12.md.us.

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

House Bill 486 – Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.

Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race, color, religion, sex, age, ancestry or national origin, familial status, marital status, physical or mental disability, sexual orientation, gender identity and expression, or genetic information or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• Director of Student Services
• Director of Human Resources
  443-550-8000

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at:  https://ocrcas.ed.gov or call 1-800-421-3481.

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Anti-sexual, Anti-racial and Anti-disability Harassment Statement
Discrimination can manifest itself in behaviors such as bullying, harassment, or intimidation of individuals.

Calvert County Public Schools does not tolerate any form of harassment including, but not limited to, sexual, racial, or disability. Any individual (student, employee, or community member) who believes that he or she has been subjected to any form of harassment is encouraged to report the allegation of harassment.

Students, parents and community members may report allegations of harassment to:

Ms. Cecelia Lewis

Director of Student Services

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

Employees may report allegations of harassment to:

Mr. Zachary Seawell

Director of Human Resources

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred, the individual will be disciplined promptly. Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.

Calvert County Public Schools encourages all students, parents, employees, and community members to work together to prevent any form of harassment.

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at:  https://ocrcas.ed.gov or call 1-800-421-3481.